JOB DESCRIPTION

Company

Pelsis NV

Country

Belgium - Bornem

Job Title

HR Coordinator

Reports to

HR manager Benelux

Purpose

To provide a comprehensive HR service for the site in Bornem.

Key Accountabilities

  • Carry out all administrative functions to support the GM and the HR manager including but not exclusively:
  • Recruitment administration from placing of adverts to appointments and references.
  • Using low cost media, LinkedIn etc. to identify and source suitable candidates.
  • Employment contract compliance administration, liaison with future employees and probation monitoring in conjunction with the line manager.
  • Starter & Leaver administration including but not limited to managing Starter & Leaver check lists, employee records, starter & leaver process adherence and recording of exit interviews.
  • Maintenance of personal files and filing system, electronic or otherwise.
  • Production of standard documents and routine correspondence.
  • Administration and note taking for HR lead meetings including disciplinary/grievance hearings.
  • Upkeep of employee records including recording and checking.
  • Assist in the organising and administration of events where HR are expected to lead.
  • Payroll liaison for update of the employee change of circumstance.
  • Day to day administrative and site facilities duties to support the whole site as directed by the GM.
  • General support for Performance Development initiatives and career development plans
  • Administration and assistance with any other schemes the company run or adopt e.g. contract car scheme, PC ordering for new employees, office layout
  • Liaise with Managers, Employees and external bodies on HR matters where necessary

Job Role Attitude

  • Live the company values being fair, forward-thinking, accountable, customer focussed, open and transparent, so that the highest standards of customer/employee care can be achieved.
  • Be committed to diversity and inclusion of all, promote value for money, efficient services through the removal of waste, so that excellence in all that we do is pursued through continuous improvement.
  • Contribute to development of and strive to meet departmental, team and individual targets.
  • Participate in the staff Performance Development Reviews and Career development scheme, one to one performance discussions and attend identified training to ensure continuous learning and improvement.
  • Comply fully with health and safety requirements, legislation, regulations, policies and procedures.
  • Attend meetings or provide services outside of the usual working hours where reasonably requested to do so and ensure undertake HR Networking

Required Skills and Qualifications

Experience

  • Experience of Human Resources administration desirable but not essential
  • Experience of producing accurate and complex documentation and correspondence
  • Knowledge of general office practices and procedures
  • Knowledge of general IT systems and applications including spreadsheets, word processing
  • Experience of maintaining comprehensive records
  • Experience of prioritising workload, time management and dealing with conflicting priorities

Skills

  • Clerical and administrative skills
  • Ability to provide basic advice on employment terms, conditions, policies and procedures
  • Ability to communicate effectively with internal and external contacts at all levels
  • Ability to work to deadlines and within defined standards
  • Ability to compose and produce standard letters and reports using IT applications (Word, Excel, Outlook, HR System (when applicable)
  • Ability to deal sensitively and appropriately with confidential information
  • Ability to undertake notes/minutes at meetings
  • Ability to undertake research and summarise results

Qualifications

  • Ideally Degree qualified and qualified or training towards a HR qualification

If you have more questions, or want to apply for this role send your resume to Monique.vanBartHemmes@pelsis.com

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